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Executive Assistant

Posted 7 months ago   |  Valid until 19 November 2014
Job seeker   |  Available from 25 August 2014

343 Visits

I am currently an executive assistant at Goldman Sachs in London. I am moving out to Nairobi in August with my parnter who has accepted a teaching role in Nairobi, and will be looking for EA/ Project assistant work in any industry.


Experience
Senior

Working time
Full time

Skills
June 2010 - Present | Goldman Sachs London | Executive Assistant
Supported: Philippe Altuzarra (Partner)
1 Managing Director, 2 Executive Directors and 1 Associate in the Northern European Team

— Extensive management and co-ordination of busy and complex diaries
— Point of contact for all clients regarding meetings, information and queries
— Co-ordinated extensive international and national travel including visa arrangement
— Set up conference calls across a multitude of time zones
— Interact with clients, assistants and senior management both internally and externally and at the highest level
— Providing professional and confident representation of the Partner/ MD’s office
— Set up and co-ordinated the organisation of client events and corporate dinners both locally and abroad
— Event Management and restaurant/venue booking for client entertaining
— Timely processing of expenses
— Responsible for co-ordinating and managing the Switchboard Rota for IBD Floors
— Responsible for all work station related ergonomic assessment orders
— Document preparation and distribution

Expense Manager | Goldman Sachs | February 2012 – Present

— Responsible for checking and approving/rejecting all expense claims for the Middle East, Turkey, Nordic and London based Healthcare Group regions.
— Ensuring all expense claims are within the per diem amount allowance and all receipts are attached to reports outlining the reason for expenditure.
— Escalating expense related issues to management, problem solving and developing new expense processes for the regions in weekly team meetings
— On going monitoring and managing of the outstanding over 90 day expenses for all bankers in the EMEA regions and effectively reducing these where possible



—
Goldman Sachs London | I.T Administrator/ Project Manager |November 2009 – June 2010

One off Task – To test and re-launch the online Health and Safety Display Screen Equipment System ( Vigilaris)

— To draw up phase two re-launch requirements detailing correct and expected behaviour of system
— Extensive testing in UAT environment, identifying anomalies and reporting issues to the
— Provide reports and weekly status updates to management
— Review of final product and re-launch of the system
— Monitor daily change to live system including stats and behaviours
— Training team member in user acceptance testing for future modules to be launched and the history on the Vigilaris system including the re- launch of Phase 1

Deloitte London | Administrator | March 2009 – October 2009
Temporary Administrator – Document collation in the Investment and Payment Protection Insurance Team, including a full range of administration duties

Watson Wyatt London | February 2009 – March 2009 –
PA/ Secretary – Temporary Cover position, in a full P.A role

Goldman Sachs London | Ergonomics Consultant | April 2008 – November 2008

I worked within a team of three Ergonomists and several Occupational Therapists. We used an internal based online system to flag up incorrect workstation setups. Daily desk assessments were conducted on individuals experiencing discomfort or pain. We worked closely with Occupational Health to correct their work stations and diagnose potential repetitive strain injuries or Musculo Skeletal disorders associated with display screen equipment. Daily reports were produced of individual cases and we sourced various suppliers to purchase specialist ergonomic equipment

Diplomas
2005 - 2007 Rhodes University, Grahamstown, South Africa
Bachelor of Arts, Majors in Human Kinetics & Ergonomics, and Psychology

1997 - 2004 St. Andrews International High School, Malawi
A Level (Geography, P.E, French & Biology)


  • Please contact  Gina Payne
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